Exhibitor FAQ

It is important that when booking your booth, you inform your sales contact of your preferences in terms of booth configuration (number of corners, central aisle, etc.) and neighboring exhibitors, so that we can make a suitable proposal.

Once you receive your booth placement proposal, you will have 48 hours to confirm it.

Yes, you may host a Co-Exhibitor at your booth. This must be declared during your registration and a registration fee of €550 excl. VAT will apply.

Your Co-Exhibitor will then be listed in the exhibitor catalog and receive five exhibitor badges and fifty invitations.

Yes, you can change your booth type before the technical services order deadline by contacting your technical sales assistant or your sales representative.

If your booth package includes signage, you can request a change to the signage text by contacting your Technical Sales Assistant at: m.lachartre@beam.fr

We offer a full range of additional technical services: wall cladding, furniture, lighting, storage, audiovisual equipment, etc.

All these options are available in the technical guide and the catalog of additional services.

Depending on your needs, you can order a wired internet connection or Wi-Fi access.

You can place orders for additional services until September 16. After this date, all orders will be subject to approval and will incur a 15% surcharge on the base price (excl. VAT).

Yes, all exhibitors are welcome to host events at their booths, as long as they do not disturb neighboring exhibitors.

Our sales and technical teams are available to support you in organizing your event (e.g. access for caterers or live music, AV equipment rental, etc.).

Our ticketing provider offers a mobile app that allows you to scan visitor badges with your smartphone.

You will be able to access their contact information and add notes and comments for improved post-event follow-up.

You can pay your invoice by check made out to BEAM or by bank transfer.

You can order additional invitations at a cost of €15 excl. VAT each.

You can order them HERE in the ‘Tickets’ tab in your Exhibitor Area.

You will only be able to generate your exhibitor badges once your invoice has been paid in full.

Starting June 20, and once your deposit has been paid, you will be able to invite your clients, prospects, and suppliers.

Yes, if the invitation has not yet been downloaded, you can cancel it and generate a new one.

Your guests will have access to the show on October 14 and 15, and they will also be able to attend the Demo Day on October 16.

You will find the list of exhibitors in the online catalog and on the event website. A printed version will be available in the Visitor Guide handed out at the entrance of the show.

Yes, you can update your information via your Exhibitor Portal on the event website.

Yes, you can upload your logo to enhance visibility in the exhibitor list.

You can also enrich your profile with photos of your company or products.

From your Exhibitor Portal, you can create Product Pages including descriptions, photos, and your contact details.

We offer various opportunities to communicate with visitors:

• Logo on the hall façade
• Logo on the show map
• Ad insert in the Visitor Guide
• Promotional video spot

Explore all options in the  Catalog of Additional Services (PDF - 11.5 Mo) .

The Gala Evening will take place on Wednesday, October 15. It is open to exhibitors, their clients, and partners.

The cost is €80 excl. VAT per person.

Click here to reserve your seats.

La Soirée de Gala aura lieu le mercredi 15 octobre. Elle accueillera les exposants, leurs clients et les partenaires. Le tarif est de 80 € HT par personnes. Cliquez here pour réservez vos places.

Pre-setup deliveries are allowed on October 10, from 9 a.m. to 6 p.m.

Delivery access is via Parking P4 of the Palais des Congrès, Avenue Jean-Gabriel Domergue.

All delivered items must be labeled with the name of the event and the booth name. Upon arrival, the exhibitor must collect their goods.

Deliveries are allowed on October 13, from 7 a.m. to 9 p.m.

Delivery access is via Parking P4 of the Palais des Congrès, Avenue Jean-Gabriel Domergue.

All items must be labeled with the name of the event and the booth name, and they will be placed directly at your booth.

You may freely park your vehicle in Parking P2 or P3 of the Palais des Congrès.

Access is via Rue du Cardinal Richaud.

You are not allowed to hire private security to guard your booth at night.

The insurance included in the registration fee covers you up to a value of €15,300.

Setup and dismantling periods are not covered by the insurance.

A €1,000 deductible applies to any type of claim.

For more details, refer to Article 19 of the Exhibitor Regulations.

Theft during setup or dismantling is not covered by insurance.

Insurance is only valid during the event, during opening hours to the public.

For any incident (damage and/or theft), a report to the security staff is required.

In the event of theft, you must file a police report either at the local police station or online.

Police contact: +33 (0)5 57 85 77 77

UAV Show will take place on October 14 and 15 at the Palais des Congrès de Bordeaux, Avenue Jean-Gabriel Domergue, from 9 a.m. to 6 p.m.

The Demo Day will be held on October 16 at Mérignac Airport, 25 Rue Marcel Issartier, from 10 a.m. to 5 p.m.

• By car: From the ring road, take exits 4, 4A, or 4C.

Access to P2 and P3 parking lots via Rue du Cardinal Richaud.

• By bus: Lines 15, 35, or 705, stop "Palais des Congrès".
• By tram: Line C, stop "Palais des Congrès".

• By car: From the ring road, take exits 11A or 11B.
• By bus: Line 51, stop "Institut Evering", or line 26, stop "Karting" then walk for 15 minutes.

For the Show: Setup on October 13, from 7 a.m. to 9 p.m.

Deliveries via P4, parking on P3.

For Demo Day: Setup on October 16, from 6:30 a.m. to 10 a.m.

October 14–15 (Show): Exhibitors can access their booth from 8 a.m. to 6 p.m.

October 16 (Demo Day): Exhibitor access from 6:30 a.m. to 10 p.m.

October 14–15: Open to the public from 9 a.m. to 6 p.m.

October 16 (Demo Day): Open from 10 a.m. to 5 p.m.

For the Show: Teardown on October 15, from 6 p.m. to 10 p.m.

For Demo Day: Teardown on October 16, from 5 p.m. to 10 p.m.

Many hotels and lodgings are located near the Palais des Congrès.

Find the best deals with our partner Revolugo

The Bordeaux-Lac Shopping Center, about 2 km away, includes many useful stores such as Auchan, Leroy Merlin, IKEA, etc.

The Exhibitor Welcome Desk is located at the heart of the show:

• October 13–14: from 8 a.m. to 6 p.m.
• October 15: from 8:30 a.m. to 6 p.m.

Yes, 20 charging stations are available free of charge in the main entrance hall.

There is no ATM at the Palais. The nearest ones are located in the Auchan Lac Shopping Center.

Lost item:

Click here to report it with as much detail as possible.

If found, you will be contacted as soon as possible. On site, ask at the Main Reception or the Exhibitor Welcome Desk.

Found item:

Please hand it in at the Main Reception or Exhibitor Welcome Desk. Thank you!

Pets are not allowed, even on a leash or in a carrier.

Only guide dogs are permitted.

Yes, a free cloakroom is available at the Show where you can leave clothes, bags, helmets, etc.

No cloakroom is available for Demo Day.

Yes, a catering point is available at the show with snacks and drinks.

For Demo Day, food trucks will be on-site for your convenience.

Containers and bins are available outside the buildings.

We kindly ask you to respect waste sorting.

For any waste left in the aisles, please group it by type to make collection and sorting easier for the cleaning team.

Dismantling of the show is allowed on October 15, from 6 p.m. to 10 p.m.

Dismantling of Demo Day is on October 16, from 5 p.m. to 10 p.m.

No. Rented equipment must remain on your booth.

It belongs to the service provider, who will collect it directly.

Yes, these items are your property, and you may take them with you.

Yes, you may also retrieve the carpet from your booth if you wish.